Dashboard
Overview of your inventory status
Total Items
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Total Quantity
0
Inventory Value
$0
Spent (30 Days)
$0
Low Stock
0
Out of Stock
0
Expiring Soon
0
Expired
0
Pending Pulls
0
Expirations by Month
Top 5 Most Used Items
Inventory Value by Category
Monthly Spending (Last 6 Months)
Inventory
Manage all inventory items
| Item Name | Location | Quantity | Notes | Expiration | Last Updated | Threshold | Updated By | Usage Prediction | Action |
|---|
Low Stock Items
Items that are out of stock or below their restock threshold
| Item Name | Current Qty | Threshold | Location | Status |
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Physical Count Day
Update inventory quantities based on physical counts
| Item Name | System Qty | Physical Count | Variance | Action |
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All Expirations
Items with expiration dates
| Item Name | Quantity | Location | Expiration | Days Until | Status |
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Back Orders
Items currently on back order
| Item | Qty Ordered | Date Ordered | Days Waiting | Notes | Action |
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⚠️ Supplier Back Orders
Items currently unavailable from suppliers
Track items suppliers don't currently have in stock
Use this section to monitor items that suppliers have notified you are on back order. When items become available, you can place your order.
| Item | Supplier | Reason | Status | Action |
|---|
No supplier back orders
No items are currently on back order from suppliers.
Supply Orders
Track incoming supply orders
| Item | Qty Ordered | Date Ordered | Days Pending | Actions |
|---|
Financial Reports
Comprehensive expense tracking and analysis
Total spent
On-hand
Pending
Records
Budget vs Actual
Track spending against budgets by category
| Category | Budget | Actual | Variance | % Used | Progress | Status |
|---|---|---|---|---|---|---|
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Budget Alerts
Month-over-Month Comparison
Track spending trends and identify changes
| Month | Total Spent | Transactions | Avg per Transaction | vs Previous Month | % Change |
|---|---|---|---|---|---|
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Spending Trend
Key Insights
Transaction History & Breakdown
| Date | Type | Item | Vendor | PO # | Quantity | Unit Cost | Total Cost | Recorded By | Notes |
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Expenses by Item (2025)
| Item | Total Quantity | Total Spent | Avg Cost/Unit | Transactions |
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Current Inventory by Cost
| Item | Quantity | Unit Cost | Total Value | Location |
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Back Orders by Cost
| Item | Quantity | Unit Cost | Total Cost | Date Ordered |
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Supply Orders by Cost
| Item | Quantity | Unit Cost | Total Cost | Date Ordered |
|---|
Chart of Accounts
Manage account categories for expense tracking
Categorized your inventory?
Click "Sync Transactions" to update all past expense transactions with the current inventory categories. This will ensure your budget reflects the correct account codes for each item.
Account Categories
Waste Analysis
Track expired and damaged items to reduce spending
Top Wasted Items
| Item | Qty Wasted | Waste Cost | Main Reason | Recommendation |
|---|
Waste Breakdown by Reason
| Reason | Items Affected | Total Quantity | Total Cost | % of Waste |
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🤖 AI Predictions
Machine learning-powered expiration risk alerts
Loading ML System...
Initializing intelligent prediction system
🤖 ML Data Collection (Daily Tasks)
Run these once per day to build ML training data. Takes ~30 seconds.
📸 Capture Today's Snapshots
Records current inventory state
Last run: Never
🏷️ Label Old Snapshots
Records outcomes for 30-day-old snapshots
Last run: Never
🔄 Check ML System Status
Updates ML system state and readiness
Last run: Never
Runs all three tasks in sequence (recommended once per day)
0
Total Snapshots
0
Labeled
0
Days Collecting
Train AI Model
Your system has collected 0 data points. Collecting more data...
HIGH RISK - Immediate Action Needed
Items likely to expire soon
No high-risk items detected
Great job managing inventory!
MEDIUM RISK - Monitor Closely
Items that may expire if usage doesn't increase
No medium-risk items
LOW RISK - Safe
Items likely to be used before expiration
No low-risk items
💡 AI Insights
📈 Usage Forecast
AI-powered predictions of future inventory needs
Analyzing usage patterns and generating forecasts...
Total Forecasted Usage
Estimated Cost
Trend Alerts
| Item | Current Stock | Forecast | Trend | Reliability | Actions |
|---|
Not Enough Historical Data
Usage forecasts require at least 2 months of removal history per item.
Keep using the system and forecasts will appear as data accumulates.
📋 System Log
Complete audit trail of every action, change, error, and login in the system
Total Logs
0
Actions
0
Errors
0
Qty Changes
0
Today
0
| Timestamp | Severity | Category | User | Action | Item | Details | Before → After |
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No logs found
No system logs match your current filters
Loading system logs…
Item Forecast
Monthly Forecasts
💡 Choose Your Ordering Strategy
Pick the approach that works best for this item. Don't use both together!
Strategy A: Regular Small Orders
Steady replenishment on a schedule
✓ Best for:
- High-volume predictable items
- Items with short shelf life
- When you want minimal stock sitting
Strategy B: Reorder Point
Bulk order when stock gets low
✓ Best for:
- Unpredictable or sporadic usage
- Items with long shelf life
- Bulk discount opportunities